St. Peter’s Church & St. Peter's Hall (1991) Charity

GENERAL PRIVACY NOTICE

Your personal data – What is it?

‘Personal data’ is any information about a living individual which allows them to be identified from the data (for example name, photographs, videos, email address or address).  Identification can be by the information alone or in conjunction with any other information.  The processing of person data is governed by (the data protection bill/act 2017/679 (the ‘GDPR’ and other legislation relating to personal data and rights such as the human rights act 1998)

Who are we?

This privacy notice is provided by the Parochial Church Council (PCC) of St Peter’s Church which is the data controller for your data.

The Church of England is made up of a number of different organisations and office-holders who work together to deliver the Church’s mission in each community.  The PCC works together with:

  • The incumbent of the parish (that is, Patrick Allerton)

  • The bishops of the diocese of London; and

  • The London Diocesan Fund, which is responsible for the financial and administrative arrangements for the Diocese of London.

As the Church is made up of all these persons and organisations working together, we may need to share personal data we hold with them so that they can carry out their responsibilities to the Church and our community.  The organisations referred to above are joint data controllers. This means we are all responsible to you for how we process your data.

Each of the Data controllers have their own task s within the Church and a description of what data is processed and for what purpose is set out in this privacy notice.  This privacy notice is sent to you by the PCC on our own and on behalf of each of these data controllers.  In the rest of this privacy Notice, we use the word ‘we’ to refer to each data controller, as appropriate.

What do the data controllers listed above process?  They will process some or all of the following where necessary to perform their tasks.

  • Names, titles, aliases, photographs;

  • Contact details such as telephone numbers, addresses and email addresses;

  • Where they are relevant to our mission, or where you provide them to us, we may process demographic information such as gender, age, date of birth, marital status, nationality, education/work histories, academic/professional qualifications, hobbies, family composition and dependants;

  • Where you make donations or pay for activities such as the use of the church hall, financial identifiers such as bank account numbers, payment card numbers, payment/transaction identifiers, policy numbers, and claim numbers;

  • The data we process is likely to constitute sensitive personal data because, as a church, the fact that we process you data at all may be suggestive of you religious beliefs.  Where you provide this information, we may also process other categories of sensitive personal data: racial or ethnic origin, sex life, mental and physical health, detail of injuries, medication/treatment received, political beliefs, labour union affiliation, genetic data, data concerning sexual orientation and criminal records, fines and other similar judicial records.

How do we process your personal data?

The data controllers will comply with their legal obligations to keep personal data up to date; to store and destroy it securely; to not collect or retain excessive amounts of data; to keep personal data secure, and to protect personal data from loss, misuse, unauthorised access and disclosure and to ensure that appropriate technical measures are in place to protect personal data.

We use your data for some or all of the following purposes:

  • To enable us to meet all legal and statuary obligations (which include maintaining and publishing our electoral roll in accordance with the Church Representation Rules);

  • To carry out comprehensive safeguarding procedures (including due diligence and complaints handling) in accordance with best safeguarding practice from time to time with the aim of ensuring that all children and adults-at-risk are provided with safe environments.

  • To minister to you and provide you with pastoral and spiritual care (such as visiting you when you are gravely ill or bereaved) and to organise and perform ecclesiastical services for you, such as baptisms, conformations, weddings and funerals;

  • To deliver the churches mission to the community, and to carry out any other voluntary or charitable activities for the benefit of the public as provided for in the constitution and statutory framework of each data controller;

  • To administer the parish, deanery, archdeaconry and diocesan membership records;

  • To fundraise and promote the interests of the Church ad charity;

  • To maintain our own accounts and records;

  • To process a donation that you have made (including Gift Aid information);

  • To seeks your views or comments

  • To notify you of changes to our services, events and role holders;

  • To send you communications which you have requested and that may be of interest to you. These may include information and campaigns, appeals , other fundraising activities;

  • To process a grant or application of a role;

  • To enable us to provide a voluntary service for the benefit of the public in particular geographical area as specified in our constitution;

  • Our processing also includes the use of CCTV systems for the prevention and prosecution of crime.

What is the legal basis for processing your personal data?

Most of our data is processed because it is necessary for our legitimate interests, or the legitimate interest of a third party (such as another organisation in the Church of England). An example of this would be safeguarding work to protect children and adults at risk.  We will always take into account your interests, rights and freedoms.

Some of our processing is necessary for compliance with legal obligation. For example, we are required by the Church Representation Rules to administer and publish the electoral roll, under Canon Law to announce forthcoming weddings by means of the publication of banns.

We may also process data if it is necessary for the performance of a contract with you, or to take steps to enter into a contract. An example of this would be processing your data in connection with the hire of church facilities.

Religious organisations are also permitted to process information about your religious beliefs to administer membership on contact details.

Where you information is used other than in accordance with one of these legal bases, we will first obtain your consent to use that.

Sharing your personal data

Your personal data will be treated as strictly confidential.  It will only be shared with third parties where it is necessary for the performance of our tasks or where you first give us your prior consent.  It is likely that we will need to share your data with some or all of the following (but only where necessary):

  • The appropriate bodies of the Church of England including the other data controllers;

  • Our agents, servants and contractors. For example, we may ask a commercial provider to send out newsletters on our behalf, or to maintain our database software;

  • Other clergy or lay persons nominated or licensed by the bishops of the Diocese of London to support the mission of the Church in our Parish.  For example, our clergy are supported by our area dean and archdeacon, who may provide confidential mentoring and pastoral support.  Assistant or temporary ministers, including curates, deacons, licensed lay ministers, commissioned lay ministers or persons with Bishop’s Permissions may participate in our mission support of our regular clergy;

  • Other persons or organisations operating within the Diocese of London including, where relevant, the London Diocesan Board for Schools and Subsidiary bodies;

  • On accession, other churches with which we are carrying out joint events or activities.

How long do we keep your personal data?

You have the flooring rights with regards to your personal data:

When exercising any of the rights listed below, in order to process your request, we may need to verify your identity for your security.  In such cases we will need you to respond with proof of your identity before you can exercise these rights.

  1. The right to access information we hold on you

    • At any point you can contact us to request the information we hold on you as well as why we have that information, who has access to the information and where we obtained the information from.  Once we have received your request we will respond within one month.

    • There are no fees or charges for the first request but additional requests for the same data may be subject to an administrative fee.

  2. The right to correct and update the information we hold on you

    • If the data we hold on you in out of date, incomplete or incorrect, you can inform us and your data will be updated.

  3. The right to have your information erased

    • If you feel that we should no longer be using your data or that we are illegally using your data, you can request that we erase the data we hold.

    • When we receive your request we will confirm whether the data has be deleted or the reason why it cannot be deleted (for example because we need it for our legitimate interests or regulatory purpose(s)).

  4. The right to object to the processing of your data

    • You have the right to request that we stop processing your data.  Upon receiving the request we will contact you and let you know if we are able to comply or if we have legitimate grounds to continue to process your data.  Even after you exercise your right to object, we may continue to hold your data to comply with your other rights or to bring or defend legal claims.

  5. The right to data portability

    • You have the right to request that we transfer some of your data to another controller. We will comply with your request, where it feasible to do you, within one month of receiving your request.

  6. The right to withdraw your consent to the processing at any time for any processing of data to which consent is sought.

    • You can withdraw your consent easily by telephone, email or by post (see contact details below)

  7. The right to object to the processing of personal data where applicable.

  8. The right to lodge a complaint with the Information Commissioner’s Office.

Transfer of Data Abroad

Any electronic personal data transferred to countries or territories outside the EU will only be placed on systems complying with measures giving equivalent protection of personal rights either through international agreements or contracts approved by the European Union.  Our website is also accessible from overseas s on occasion some personal data (for example in a newsletter) may be accessed from overseas.

Further processing

If we wish to use your personal data for a new purpose, not covered by this Notice, then we will provide you with a new notice explaining the new use prior to commencing the processing and setting out the relevant purposes and processing conditions.  Where and whenever necessary, we will seek your prior consent to the new processing.

Contact Details

Please contact us if you have any questions about this privacy notice or the information we hold about you or exercise all relevant rights, queries or complaints at:

The data controller, St Peter’s Church and St Peter’s Hall (1991) Charity.

Email: Enquiries@stpetersnottinghill.org.uk

You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.